Position Detail

Gifts and Records Specialist and Budget Administrator

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is accepting applications for gifts and records specialist and budget administrator in the Office of College Advancement.

The gifts and records specialist and budget administrator is responsible for managing all aspects of gift accounting and budget management. Specifically, this position enters all gifts and pledges and develops policy and documents procedures to ensure the recording, receipting, tracking, and reporting of all gifts and pledges to Hampshire College follow IRS and accounting guidelines. The gifts and records specialist and budget administrator works closely with the Business Office to make sure that all budget expenditures follow Hampshire’s internal auditing procedures as well as accounting standards. This position also holds supervisory responsibilities.

A bachelor’s degree is required with a minimum of two years’ experience with relational databases and bookkeeping, including both the inputting and maintenance of data and the generation of reports. The successful candidate will have knowledge of financial accounting systems and bookkeeping processes.   Familiarity with IRS regulations with regard to charitable giving, particularly those related to a higher education setting is preferred, as well as advanced knowledge of CASE Management and Reporting Standards. Candidate should have experience with computers within a professional environment; familiarity with a PC platform is preferred, as is proficiency with Word, Excel, Access and the ability to learn other relational database programs. This position requires strong organizational and communication skills; aptitude to manage multiple tasks; and ability to maintain confidentiality of college and donor information and data. Candidate for this position must be able to lift a minimum of 25 lbs. A commitment to working with people from diverse backgrounds is essential.

This is a 12-month, 35 hour- per-week benefited position. We offer a competitive salary and excellent benefits program.  Please submit your cover letter, resume and names/phone numbers of three professional references via our website at https://jobs.hampshire.edu/

Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.