Assistant Director of Facilities and Grounds

Search:#1138
Date Posted: 12/22/2022
Type/Department:Administrator in Physical Plant
Search Status:Searching for Candidates - Accepting Applications
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Hampshire College

Department: Facilities and Grounds                     

Job Title: Assistant Director of Facilities and Grounds

Position Type: Full Time

Schedule: 35 Hours a week

Pay Range/ Status: $70,000 - $75,000 / Exempt

                                   $5,833.33 - $6,250 paid monthly

Location: Hampshire College Campus in Amherst, MA

Reports to: Director of Facilities and Grounds

Anticipated Start Date: January 30, 2023

NOW OFFERING A $300 SIGNING BONUS

BENEFITS:

Hampshire College offers an excellent benefits package to Facilities employees.

New Facilities employees are immediately eligible for the following paid time off package:

  • Holidays - 12 paid holidays per calendar year, including 1 floating holiday
  • Personal Days - 1 personal day per fiscal year, prorated according to start date
  • Sick days - 1 sick day accruing per month (Maximum of 130 days)
  • Vacation days - 20 paid vacation days per fiscal year (July 1 - June 30), prorated according to start date.

Hampshire College also has a winter break that is fully paid for employees from Christmas Eve to New Years each year, typically 6 ½ paid days.

On top of generous paid time off, Hampshire College offers all full-time employees an excellent benefit package, including:

  • Medical, Dental, and Vision Insurance
  • College paid basic life insurance
  • 403b Retirement plan with 8% match after 1 year service and employee contribution
  • Educational opportunities for employees and their families, including a variety of college tuition benefits for dependent children.

For information on Hampshire College, including more information on employee benefits and our college culture, visit our website at www.hampshire.edu.

ABOUT US:

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to nearly 600 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The facilities and grounds department supports the educational mission and campus community of Hampshire College, with a special commitment to sustainable practices. As part of the facilities team, you will be instrumental in the department achieving its mission and goals!

DESCRIPTION OF RESPONSIBILITIES:

Under the general supervision of the director of facilities and grounds, the assistant director of facilities and grounds is responsible for the management, execution, and evaluation of professional trades operations and facility maintenance, supervising all professional trades personnel within the facilities and grounds department. The assistant director will work collaboratively with a wide variety of campus constituents to manage daily operations of the work order system, projects of all sizes, including plan development, cost estimates, bid process, implementation, completion, QA/QC, and cost controls. While maintaining relationships across campus and with outside contractors, the assistant director will ensure the effective and efficient utilization of the Colleges’ resources.

As an administrator of the facilities and grounds department, the assistant director of facilities and grounds is considered essential personnel and is on-call for the snow removal program, emergencies, and other incidents as necessary.  The assistant director must obtain and keep current any certifications as required for the performance of their job duties and supported by the College. This position is a secondary designee to the director of facilities and grounds and will perform duties in coordination with or in the absence of the director of facilities. The assistant director of facilities and grounds is key in building a positive, engaged, and productive department.

This position is also essential to student and community service and experience. As a member of the facilities team, the incumbent must feel comfortable working in an evolving, face-paced organizational framework with shifting responsibilities. This position collaborates with other facilities staff, staff from a variety of other departments, town officials, and vendors to meet the department goals, and further the mission of the facilities department. The incumbent will participate as a committed member of the facilities team in college and department work, projects, meetings, events, and overall community development: assists in the coordination and facilitation of work and services for students and other community members. Availability to work occasional night and weekends required.

REQUIRED SKILLS:

  • Experience in higher education preferred.
  • Extensive technology experience using email, calendars, and programs such as Google Suite, Microsoft Office, or similar programs.
  • Experience with Facilities or Construction workflow software and programs, preferably work order programs such as Asset Essentials
  • Current or past certifications or credentials relevant to facilities or construction management are preferred.
  • Experience with construction, project, and move management preferred.
  • Possess a valid Drivers License and be able to be a credentialed driver, insurable under the College's insurance provider.
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
  • Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff and community members.
  • Passionate about working in an organization that values and promotes diversity, equity, inclusion and anti-racism.    
  • Knowledge of:
    • Facilities best practices and experiences in all phases of maintenance operations and repair; including licensed and unlicensed trades.
    • Manage, plan and administer a plant operation and program; direct the work of others; maintain operating costs and other records; prepare necessary operation and progress reports; oversee planning for repairs, alterations and construction and equipment.
    • Communicate effectively orally and in writing and establish cooperative working relationships with persons contacted in the course of performing assigned duties.
    • Sustainability practices related to construction, grounds and maintenance.
    • Applicable laws, codes, regulations and standards governing building construction and maintenance.
    • Workplace safety practices and requirements for buildings and grounds.
    • Employee supervision, evaluation, and coaching.    
  • Skills in:
    • Planning, organizing, scheduling, assigning and reviewing the work of others.
    • Effective oral communications that create an environment of respect and trust.
    • Evaluating and developing procedures, standards and methods for facilities and grounds maintenance and improvement.
    • Developing and maintaining effective and respectful working relationships across an organization.
    • Exercising sound independent judgement within general policy guidelines of the department.
    • A commitment to developing and fostering a respectful and productive team in the workplace
    • Demonstrates skill in understanding of cultural differences
    • Assure a working environment that will attract and motivate a strong team of employees.  Work collegially with colleagues to effectively support all school activities

REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE:

  • High school diploma, G.E.D., or equivalent
  • Minimum of five years’ experience in facilities maintenance, skilled trades and supervisory experience.
  • Equivalent combination of education, training and supervisory experience which provides the requisite knowledge, skills, and abilities for this job.

Alternatives to formal education and paid work experience may be considered as equivalent qualifications to include military service/training, volunteering, activism, and other non-traditional programs and experiences related to the position.

WHO SHOULD APPLY:

Hampshire College is an equal opportunity employer and deeply committed to a community of excellence, equity, diversity, and inclusion. We are particularly committed to revealing and combating the social and institutional structures that support racism and white supremacy in all phases of employment and college life. We believe that the educational and employment environment is enhanced when diverse groups of people with diverse ideas come together to work and grow. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual minority groups, veterans, and other candidates who will contribute to the diversification and enrichment of ideas and perspectives. Hampshire College is committed to removing barriers to employment faced by equity-seeking groups and encourages (but does not require) members of these groups to self-identify in their application materials. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in the work environment are particularly encouraged to apply.

HOW TO APPLY:

Please submit your cover letter, resume and names/phone numbers of three professional references via our website at https://jobs.hampshire.edu/

Review of applications will begin on January 3, 2023 and will continue until the position is filled.

Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.

 

 

 

 

Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.