Position Detail

Event Coordinator

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is accepting applications for an event coordinator to join the team in the event services and summer programs office (ESSPO).

The event coordinator serves as the primary contact to a broad spectrum of internal and external clients using college facilities for events including: weddings, special occasions, summer camps, conferences, special business functions, college events and meetings.  The event coordinator promotes a “one-stop-shop” event management philosophy overseeing the coordination of all support services for a variety of meetings, events, and summer programs/camps.  Responsibilities include initiating meetings with clients to ensure planning details for upcoming events are communicated properly and implemented effectively; offering suggestions and guidance when appropriate; managing event and expense budgets for assigned events and programs; upselling, proposing and implementing new, creative ideas so to stay current with event trends; provide on-site event management; and assist with administrative duties as needed.  The event coordinator is responsible for coordinating up to 50% of the Red Barn weddings independently after the contract is signed, with minimal support and guidance, as well as conducting tours of The Red Barn for external clients as needed. This position provides quality customer service ensuring high-levels of client satisfaction.  

Bachelor’s degree or equivalent with a minimum of one year of job-related experience is required. Previous experience in event coordination is also required. Qualified candidates must have strong organizational and communication skills, as well as excellent overall computer skills with advanced knowledge of Excel, PowerPoint, and campus calendaring and room scheduling software. The ability to multitask, meet deadlines, work independently, remain calm under pressure, communicate effectively and articulately, and be detailed-oriented is essential. Candidates must be able to organize, conceptualize and prioritize objectives; be highly motivated, energetic; and demonstrate a high degree of judgment, problem solving and resourcefulness. The event coordinator must have a commitment to quality and high expectations as well as excellent customer service; the ability to be assertive and persuasive without being aggressive is crucial. Applicants should be able to lift a minimum of 25 pounds and be able to work occasional evenings and weekends. A commitment to working with people from diverse backgrounds is essential. This position requires a valid driver’s license and ability to successfully meet the requirements of Hampshire College's driver credentialing policy.

This is a 35-hour per week benefited position. Hampshire College offers a competitive salary and excellent benefits program.  Please submit your cover letter, resume and names/phone numbers of three professional references via our website at https://jobs.hampshire.edu/

www.hampshire.edu

Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.